Stock control & treatment journal

The stock control of the colonies and the varroa treatment journal are among those duties you always think of exactly when the bee inspector announces a visit. With iBeekeeper you document every varroa treatment right at the apiary, and export the completed forms for the veterinary service and bee inspector as a PDF whenever you need them.

Stock control and treatment journal: two forms, one headache

A separate form has to be kept for each apiary: additions and losses of your colonies in the stock control, every treatment with veterinary medicines in the treatment journal. On paper, that means a notebook gathering dust in the bee house, entries you mean to add in the evening and then forget after all, and the same old question: what exactly did I treat last year?

When the inspection is due, the reconstructing begins, from memory, scraps of paper and WhatsApp messages to fellow beekeepers.

Document a varroa treatment in seconds

All common products on file

Formic acid, oxalic acid, lactic acid, thymol: 34 products to choose from, with concentration and method of application (sponge cloth, evaporator, trickling).

A period instead of a single date

The start and end of the treatment are recorded, which for long-term evaporators is exactly what the journal asks for.

Temperature range at a glance

The temperature window is documented for every treatment. Formic acid only works within the right range, and then it is there in black and white in the journal.

Measure infestation before you treat

The varroa indicator helps you decide whether and when a treatment is needed.

One colony or the whole apiary

Treat a single colony or the whole apiary in one go, and the entries in the journal still add up.

Recorded right at the apiary

Documented where the treatment happens, not in the evening from memory.

The official forms as a PDF, at the touch of a button

That is the difference from the paper notebook: iBeekeeper fills in the forms for you. You export them as a PDF, print them out and sign, done.

The varroa treatment journal is created per apiary and year, with type of treatment, colony, medicine including concentration and dispenser, period and temperature range. The header with holding number, beekeeper's address, section and apiary number, as well as the signature lines for beekeeper and bee inspector, are already prepared.

Good to know: you can document in the free package. The PDF export of the reports, treatment journal and stock control, is part of the paid packages.

Varroa-Behandlungsjournal als PDF-Export aus iBeekeeper

Stock control of the colonies

Bestandeskontrolle der Bienenvölker als PDF-Export aus iBeekeeper

Additions and losses of your colonies with date, reason and running balance, also as a ready-made form, separately for each apiary. Including the confirmation that no change of location went against animal disease control regulations.

The inspector sees what they expect to see, only legible.

Paper notebook or iBeekeeper?

Feature	Paper	iBeekeeper
Recording a treatment	In the evening, from memory	At the apiary, at the moment of treatment
Filling in the form	By hand, line by line	PDF export, ready filled in
Looking up previous years	Hunt for the notebook	Select the year
Notebook lost or wet	Records gone	Data stored safely in the cloud
Several apiaries	One notebook per apiary	Automatically kept separate per apiary

Record offline at the apiary, sync automatically

Reception at the apiary is rarely good. That is why iBeekeeper also works offline: you record the treatment right at the colony, and the app syncs later by itself as soon as there is a signal again. No scraps of paper getting lost on the way home.

Over 15,000 beekeepers keep their records digitally

iBeekeeper is used by more than 15,000 beekeepers, from hobby beekeepers with three colonies to commercial beekeeping operations. So far, over 27,000 treatments have been documented in the app.

Do you keep bees in Germany?

The stock control and treatment journal forms follow the layout customary in Switzerland. In Germany, the medicine record book is a separate record-keeping obligation with different mandatory details. For this, iBeekeeper produces the medicine record book (Germany) as a PDF, per apiary and year, with the details required by Article 108 of Regulation (EU) 2019/6.

Frequently asked questions

What is the stock control of the colonies?

In the stock control you record how your number of colonies changes over the year: additions (nucs, purchases, swarms) and losses (deaths, sales, colonies broken up), each with date, reason and running balance. A separate form is kept for each apiary. iBeekeeper creates it for you as a PDF for the chosen year.

Do I have to document varroa treatments?

Yes. Treatments with veterinary medicines, which include formic acid, oxalic acid, lactic acid and thymol products, must be documented because honey is a food. The bee inspector or the responsible veterinary office can inspect the records. Exactly which details are required differs from country to country; if in doubt, ask your responsible authority.

Can I export the treatment journal as a PDF?

Yes. From your recorded treatments, iBeekeeper creates the varroa treatment journal for the chosen year and apiary, with type of treatment, colony, medicine, concentration, method of application, period and temperature range, including header data and signature lines. You print it out and sign.

Is iBeekeeper free?

Registration is free. You automatically get the free package and can use iBeekeeper with it with no time limit. If your beekeeping grows, you can switch to a larger package at any time; the packages are based on the number of your colonies.

Does the documentation work offline at the apiary?

Yes. You record treatments right at the colony, even without an internet connection. As soon as your device is back online, the app syncs the data automatically.

Stock control & treatment journal: keep them digitally, export as a PDF